Executive Administrative Assistant - Office & Administrative Specialist Principal
Roseville, MN Roseville, MN Full-time Full-time $21.
55 - $29.
08 an hour $21.
55 - $29.
08 an hour 2 days ago 2 days ago 2 days ago What drives you? At MnDOT, we are driven to find talented, innovative employees for Minnesota's nationally recognized transportation system.
We work to build the best team in the transportation industry to ensure that Minnesota thrives with a safe, sustainable and leading edge transportation system.
You will be surrounded by a diverse community of experts, each driven by challenging work and motivated by the greater good.
You will understand the impact of the work you are doing and be able to see the benefit you are providing to the citizens of Minnesota.
You can set your sights high and use your strengths to grow within the organization.
MnDOT offers superior health and retirement benefits as well as a solid commitment to work-life balance, which provides you the tools to thrive both at work and outside of work.
Job Details Working Title:
Executive Administrative Assistant Job Class:
Office & Administrative Specialist, Principal Agency:
Transportation Dept Who May Apply:
Open to all qualified job seekers Date Posted:
08/14/2023 Closing Date:
08/25/2023 Hiring Agency/Seniority Unit:
Transportation Dept / Transportation-Confidential Division/Unit:
Metro / District Staff Metro Work Shift/Work Hours:
Day Shift Days of Work:
Monday - Friday Travel Required:
No Salary Range:
$21.
55 - $29.
08 / hourly; $44,996 - $60,719 / annually Classified Status:
Classified Bargaining Unit/Union:
217 - Confidential/Unrep FLSA Status:
Nonexempt Telework Eligible:
Yes Designated in Connect 700 Program for Applicants with Disabilities:
Yes Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students.
Individuals must be legally authorized to work in the US at the start of employment.
This position provides executive administrative support to the District Engineer, District Leadership Team, and district management; serves as an administrative liaison between departments, employees, legislature and public.
This position will have access to private data and will be expected to uphold confidentiality.
The position's responsibilities include but are not limited to:
maintaining calendars, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, making travel arrangements, preparing and tracking special expenses and purchase requests; serving as a point of contact for internal and external customers; researching and responding to inquiries and providing information and resources to others; compiling reports and information; leading and completing special projects and district initiatives; and providing leadership and oversight for administrative activities and programs such as out-of-state travel, data and records retention, etc.
This position located at our district headquarters in Roseville, MN.
The incumbent will be able to telework, work in the office, or a hybrid of both.
If teleworking, the incumbent may be expected to work in the office on occasion based on business needs and will be required to complete a telework agreement.
Qualifications Minimum Qualifications Experience providing advanced administrative support to executive and/or senior leadership of an organization/division/office/district.
Experience coordinating travel activities, scheduling appointments, and/or processing business expenses.
Experience preparing business documents such as reports, memos, and processes.
Experience with technology and business software such as Microsoft Word, PowerPoint, Excel, Teams, Adobe Acrobat Professional, SharePoint, and video conferencing.
Preferred Qualifications Experience using online survey tools (e.
g.
, Survey Monkey, Mentimeter).
Experience providing administrative support in state or local government or other public sector organization.
Experience with data privacy laws governing confidential information.
Additional Requirements It is our policy that the successful candidate pass a background check prior to employment.
The background check may consist of the following components:
SEMA4 Records Check/employment verification Criminal History Check Employment Reference Check Education/License Verification Driver's License Verification Application Details How to Apply Select Apply for Job at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email email protected .
For additional information about the application process, go to http:
//www.
mn.
gov/careers.
If you have questions about the position, contact Melissa Hines at email protected or 651-234-7434.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Melissa Hines at email protected .
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
95% of employees understand how their work helps achieve their agency's mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful:
health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include:
Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers.
The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email email protected and indicate what assistance is needed.
The Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities.
Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation.
Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by:
E-mail:
email protected ; or by calling Janet Miller at 651/366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at:
http:
//www.
dot.
state.
mn.
us/policy/hr/hr009.
html.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
55 - $29.
08 an hour $21.
55 - $29.
08 an hour 2 days ago 2 days ago 2 days ago What drives you? At MnDOT, we are driven to find talented, innovative employees for Minnesota's nationally recognized transportation system.
We work to build the best team in the transportation industry to ensure that Minnesota thrives with a safe, sustainable and leading edge transportation system.
You will be surrounded by a diverse community of experts, each driven by challenging work and motivated by the greater good.
You will understand the impact of the work you are doing and be able to see the benefit you are providing to the citizens of Minnesota.
You can set your sights high and use your strengths to grow within the organization.
MnDOT offers superior health and retirement benefits as well as a solid commitment to work-life balance, which provides you the tools to thrive both at work and outside of work.
Job Details Working Title:
Executive Administrative Assistant Job Class:
Office & Administrative Specialist, Principal Agency:
Transportation Dept Who May Apply:
Open to all qualified job seekers Date Posted:
08/14/2023 Closing Date:
08/25/2023 Hiring Agency/Seniority Unit:
Transportation Dept / Transportation-Confidential Division/Unit:
Metro / District Staff Metro Work Shift/Work Hours:
Day Shift Days of Work:
Monday - Friday Travel Required:
No Salary Range:
$21.
55 - $29.
08 / hourly; $44,996 - $60,719 / annually Classified Status:
Classified Bargaining Unit/Union:
217 - Confidential/Unrep FLSA Status:
Nonexempt Telework Eligible:
Yes Designated in Connect 700 Program for Applicants with Disabilities:
Yes Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students.
Individuals must be legally authorized to work in the US at the start of employment.
This position provides executive administrative support to the District Engineer, District Leadership Team, and district management; serves as an administrative liaison between departments, employees, legislature and public.
This position will have access to private data and will be expected to uphold confidentiality.
The position's responsibilities include but are not limited to:
maintaining calendars, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, making travel arrangements, preparing and tracking special expenses and purchase requests; serving as a point of contact for internal and external customers; researching and responding to inquiries and providing information and resources to others; compiling reports and information; leading and completing special projects and district initiatives; and providing leadership and oversight for administrative activities and programs such as out-of-state travel, data and records retention, etc.
This position located at our district headquarters in Roseville, MN.
The incumbent will be able to telework, work in the office, or a hybrid of both.
If teleworking, the incumbent may be expected to work in the office on occasion based on business needs and will be required to complete a telework agreement.
Qualifications Minimum Qualifications Experience providing advanced administrative support to executive and/or senior leadership of an organization/division/office/district.
Experience coordinating travel activities, scheduling appointments, and/or processing business expenses.
Experience preparing business documents such as reports, memos, and processes.
Experience with technology and business software such as Microsoft Word, PowerPoint, Excel, Teams, Adobe Acrobat Professional, SharePoint, and video conferencing.
Preferred Qualifications Experience using online survey tools (e.
g.
, Survey Monkey, Mentimeter).
Experience providing administrative support in state or local government or other public sector organization.
Experience with data privacy laws governing confidential information.
Additional Requirements It is our policy that the successful candidate pass a background check prior to employment.
The background check may consist of the following components:
SEMA4 Records Check/employment verification Criminal History Check Employment Reference Check Education/License Verification Driver's License Verification Application Details How to Apply Select Apply for Job at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email email protected .
For additional information about the application process, go to http:
//www.
mn.
gov/careers.
If you have questions about the position, contact Melissa Hines at email protected or 651-234-7434.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Melissa Hines at email protected .
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
95% of employees understand how their work helps achieve their agency's mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful:
health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include:
Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers.
The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email email protected and indicate what assistance is needed.
The Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities.
Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation.
Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by:
E-mail:
email protected ; or by calling Janet Miller at 651/366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at:
http:
//www.
dot.
state.
mn.
us/policy/hr/hr009.
html.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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